Travel & Transportation
Travel & Transportation
In a few months, your daughter will be off to camp! We hope the following information will be helpful to you.
Please send your daughter to camp in uniform or minimally a Fernwood Cove sweatshirt/t-shirt. This helps us identify Fernwood Cove girls in airports/train and bus stations and smooths the transition to camp.
Cell/Mobile devices will be collected at the first contact with a Fernwood Cove staff member. Your daughter will be able to call/text to let you know she has been met by our staff. You can also expect a call from our office staff when she has arrived safely at camp. Cell/mobile phones will be return prior to departure from camp.
Please review the “recommended flights” sheet on the next page. You will find we have chosen flights from different locations based on arrival times which are convenient for us – we strongly recommend you choose one of these flights. You are required to book your own flights.
You will find our recommended flights arrive into Boston’s Logan Airport and Portland’s Jetport. From there, your daughter will be met at her arrival gate by a Fernwood Cove Staff member and will be transported to camp in one of our vans. Please have your daughter(s) wear a Fernwood Cove shirt/fleece to make her easily identifiable by our Staff and new Campers and their families.
If you find you cannot use one of our flights or we haven’t recommended a flight from your city, please schedule your daughter’s arrival between 9:30 am. and 12:00 pm. If this is not possible, please contact us at the Office to discuss other arrangements.
Keep in mind the following commute times to accommodate your daughter’s timely arrival at camp:
➢ Boston Logan to Fernwood Cove = 3 + hours.
➢ Portland, Maine to Fernwood Cove = 1 hour.
➢ If you are dropping your child off at Boston Logan, please have her at Terminal B Arrivals (lower level), between doors B102 & B103 (near the elevator) no later than 12:00 noon.
When booking your daughter’s flight please ask the airline to note in her record, she will be met at the gate of her final destination by a Fernwood Cove Staff member with a letter from the Director, Jim Gill. This is VERY IMPORTANT! By adding this line to your daughter’s record, it ensures our Staff will be able to attain a gate pass to meet your daughter.
The airline will also insist on knowing who is meeting your daughter, tell them Jim Gill 207-583-2381. We will email you updated information 3 to 5 days prior to your daughter’s departure, please relay the information to the airline.
Unaccompanied Minor and Airline Assist:
If you choose to have your daughter fly as an unaccompanied minor, please note airlines have varying policies on who qualifies as an unaccompanied minor. If the airline you are using says your daughter is too old to qualify as an unaccompanied minor; 1st try speaking with a manager to resolve the issue; 2nd ask about “Airline Assist”. All airlines have airline assist, where an airline/airport employee will escort your daughter from the plane to connecting flights. There is usually no charge for airline assist.
For our overseas and West Coast families or children traveling more than 3 hours by plane:
Please plan to have your daughter travel to camp a day early. Her flight should arrive into Boston Logan Airport between 1:00 pm. and 3:00 pm. or Portland Jetport between 10:00 am and 5:00 pm. She will then be met at the gate by a Fernwood Cove Staff member and transported to camp in one of our vans. This policy assists Campers traveling across time zones who may experience jetlag or extreme weariness.
If you are driving your daughter to camp, please plan to arrive between 2:00 pm. and 4:00 pm. Please limit your time at camp (20 to 40 minutes is appropriate) so your daughter can begin her camp adventure! Don’t worry about unpacking your daughter, we will do this as a bunk activity! We prefer your Camper to unpack herself; she will know where her things are because she put them there.
Most families choose to drive their daughter(s) home. Pick up times on Closing Day are between 8:30 am. and 9:30 am. If your daughter needs alternative means of transport home, we offer a camp van to Boston Suburbs, Logan Airport and to the Portland, Maine Jetport. We also offer a return service to Fairfield, CT, Port Chester, NY and Lincoln Center, NY.
Campers who are flying home (without parents) are transported to the airport by Fernwood Cove Staff members. Upon arrival at the airport, staff members supervise Campers at all times, and will remain at the gate until the plane takes off and is en-route. Staff members will stay at the gate until they confirm the Camper’s plane has left the ground.
Release of Campers
Campers are not released to anyone other than a legal parent or guardian without prior permission. Permission must be given by a legal guardian, specifying who the Camper is to be released to and for what reason (i.e. departing camp on Closing Day). Permission is preferred in writing, through email, but is accepted by telephone with confirmation by members of the Administrative Staff.
BUS/VAN ONE-WAY ROUNDTRIP
Port Chester – New York $150 $250
Lincoln Center – NYC $150 $250
Fairfield – Connecticut $150 $250
Lexington – Boston Suburbs $125 $200
Boston Logan Airport $125 $200
Portland Jetport Free Arrival $50 DEPARTURE
If your daughter’s travel plans to camp or home change, it is important we are informed as soon as possible. Please update the Travel Form through your Parent Account and email us at firstname.lastname@example.org.
Please make sure to complete the travel form online by April 1st. This is important information for us when reserving buses and vans. If you have any questions, please call us or email us at email@example.com during the off season or firstname.lastname@example.org while camp is in session.