Travel & Transportation
Travel & Transportation
In a few months, your daughter will be off to camp! We hope the following information will be helpful to you.
Please send your daughter to camp in uniform or minimally a Fernwood Cove sweatshirt/t-shirt. This helps us identify Fernwood Cove girls in airports/train and bus stations and smooths the transition to camp.
Cell/Mobile devices will be collected at the first contact with a Fernwood Cove staff member. Your daughter will be able to call/text to let you know she has been met by our staff. You can also expect a call from our office staff when she has arrived safely at camp. Cell/mobile phones will be returned prior to the camper’s departure from camp.
We will be sending you a link in the spring which will allow you to book your arrival time to
camp. For planning purposes, the window will be between 10AM – 3PM for drop offs. Details
will be communicated via email leading up to the start of camp. There will be ample time slots
available to provide you a time which is convenient for you. This will help stem vehicle
congestion and allow for a smooth drop off and transition to camp. Campers will literally be
dropped off – we ask all non-campers to remain in the vehicle. As you depart, we will provide
you a “rest stop” (if needed) to use the bathroom.
We will provide chartered bus service from Lincoln Center, New York; Port Chester, New
York; Fairfield, Connecticut; and Lexington, Massachusetts. You may sign your daughter up to
use one of these buses by logging into your Parent Account and filling out the Travel Form.
Please make sure you complete the Travel Form for all your daughters attending camp, even
if they will have identical travel plans, this avoids overbooking of any charter buses. This
summer we will be assigning seating based on camper’s grade/bunk assignments. We have
detailed the pick-up locations and times on the next page.
Due to continued inconsistencies and disruptions within the airline industry we partnered with
Atlas Travel to arrange ALL air travel to camp. Dianne Doucette will be your personal airconcierge arranging flights, seats and is your go-to-resource when things change (because
they will). Dianne will keep you apprised of any changing flight numbers & departure times. It
is imperative that ALL air travel is booked through Dianne as her relationship with airlines
assists with Unaccompanied Minor and Airline Assist flights where our staff need a gate pass
to meet your daughter at the gate.
Contact Dianne email Dianne.Doucette@atlastravel.com Phone: 508-488-1193
When you call or email Dianne, please provide her with the following information:
Daughter’s Name, Session, Departure City, and any return travel information (if applicable).
On arrival to Portland, Maine/Boston Logan, your daughter will be met at her arrival gate by a
Fernwood Cove Staff member and will be transported to camp in one of our vans.
Please have your daughter(s) wear a Fernwood Cove shirt/fleece to make her easily identifiable by our Staff and new Campers and their families.
Keep in mind the following commute times to accommodate your daughter’s timely arrival at camp:
➢ Boston Logan to Fernwood Cove = 3 + hours.
➢ Portland, Maine to Fernwood Cove = 1 hour.
➢ If you are dropping your child off at Boston Logan, please have her at Terminal B Arrivals
(lower level), between doors B102 & B103 (near the elevator) no later than 12:00 noon.
When booking your daughter’s flight please ask the airline to note in her record, she will be
met at the gate of her final destination by a Fernwood Cove Staff member with a letter
from the Director, Jim Gill. This is VERY IMPORTANT! By adding this line to your daughter’s
record, it ensures our Staff will be able to attain a gate pass to meet your daughter.
The airline will also insist on knowing who is meeting your daughter, tell them Jim Gill 207-
583-2381. We will email you updated information 3 to 5 days prior to your daughter’s departure
so you can relay the updated information to the airline.
Unaccompanied Minor and Airline Assist:
If you choose to have your daughter fly as an unaccompanied minor, please note airlines have
varying policies on who qualifies as an unaccompanied minor. If the airline you are using says
your daughter is too old to qualify as an unaccompanied minor; 1st try speaking with a manager
to resolve the issue; 2nd ask about “Airline Assist”. All airlines have airline assist, where an
airline/airport employee will escort your daughter from the plane to connecting flights. There
is usually no charge for airline assistance.
For our overseas and West Coast families or children traveling more than 3 hours by plane:
Please plan to have your daughter travel to camp one day early. Her flight should arrive into Boston Logan Airport between 1:00 pm. and 3:00 pm. or Portland Jetport between 10:00 am and 5:00 pm. She will then be met at the gate by a Fernwood Cove Staff member and transported to camp in one of our vans. This policy assists Campers traveling across time zones who may experience jet-lag or extreme weariness.
If you have questions, please don’t hesitate to call the office. After you book a flight, submit the online Travel Form through your Parent Account. While this may seem redundant – by submitting the Travel Form, it verifies to us, your understanding of the date/time of your daughter’s departure.
If you are picking your daughter up at camp on Departure Day, we will provide you with a link
which will allow you to book a specific time to arrive and collect your child and any baggage
that will be traveling with you. For planning purposes, the window will be between 9AM –
11AM. Details will be communicated via email a week prior to the end of camp. If you wish to
take part in the self-guided visiting day option, there will be parking available elsewhere in
camp form which you can then explore. As you depart, we will provide you a “rest stop” (if
needed) to use the bathroom.
If your daughter needs alternative means of transport home, we offer a camp van/bus to Boston
Suburbs, Logan Airport, Portland, Maine Jetport, Fairfield, CT, Port Chester, NY, and Lincoln
Campers who are flying home (without parents) are transported to the airport by Fernwood
Cove Staff members. Upon arrival at the airport, staff members supervise Campers at all times,
and will remain at the gate until the plane takes off and is en-route. Staff members will stay
at the gate until they confirm the Camper’s plane has left the ground.
Release of Campers
Campers are not released to anyone other than a legal parent or guardian without prior permission. Permission must be given by a legal guardian, specifying who the Camper is to be released to and for what reason (i.e. departing camp on Departure Day). Permission is preferred in writing, through email, but is accepted by telephone with confirmation by members of the Administrative Staff.
BUS/VAN ONE-WAY ROUNDTRIP
Port Chester – New York $200 $300
Lincoln Center – NYC $200 $300
Fairfield – Connecticut $200 $300
Lexington – Boston Suburbs $150 $250
Boston Logan Airport $150 $250
Portland Jetport Free Arrival Free Arrival $100 Departure
If your travel plans to camp or home change, it is important we are informed as soon as possible. Please update the Travel Form through your Parent Account and email us at firstname.lastname@example.org.
Please make sure to complete the travel form online by April 1st. This is important information for us when reserving busses and vans. If you have any questions, please call us or email us at email@example.com during the off season or firstname.lastname@example.org while camp is in session.