Travel & Transportation
Travel & Transportation
In a few months, your daughter will be off to camp! We hope the following information will be helpful to you.
Please send your daughter to camp in uniform or minimally a Fernwood Cove sweatshirt/t-shirt. This helps us identify Fernwood Cove girls in airports/train and bus stations and smooths the transition to camp.
Cell/Mobile devices will be collected at the first contact with a Fernwood Cove staff member. Your daughter will be able to call/text to let you know she has been met by our staff. You can also expect a call from our office staff when she has arrived safely at camp. Cell/mobile phones will be returned prior to the camper’s departure from camp.
Dropping your children off at camp will be different this year. We will be sending you a link in the spring which will allow you to book your arrival time to camp. There will be ample time slots available to provide you a time which is convenient for you. This will help stem vehicle congestion and allow for a smooth dropoff and transition to camp. Campers will literally be dropped off – we ask all non-campers to remain in the vehicle. As you depart, we will provide you a “rest stop” (if needed) in order to use the bathroom.
We will provide chartered bus service from Lincoln Center, New York; Port Chester, New York; Fairfield, Connecticut and Lexington, Massachusetts. You may sign your daughter up to use one of these buses by logging into your Parent Account and filling out the Travel Form. This summer we will be assigning seating based on campers grade/bunk assignments. Also, we will be de-densifying the busses to allow space between age groups. This does NOT mean less space will be available – just the potential for more busses. We have detailed the pick-up locations and times on the next page.
Due to COVID 19 protocols and the inconsistencies within the airline industry we are partnering with Atlas Travel to arrange ALL air travel to camp. Dianne Doucette will be your personal air-concierge arranging flights, seats, and your go-to-resource when things change (because they will). Dianne will keep you apprised of changing flight numbers & departure times. It is imperative that ALL air travel is booked through Dianne so we can minimize exposure of campers and staff at airports.
Contact Dianne email Dianne.Doucette@atlastravel.com Phone: 508-488-1193
When you call or email Dianne please provide her with the following information:
Daughters Name, Session, Departure City and any return travel information (if applicable).
On arrival to Portland, Maine/Boston Logan, your daughter will be met at her arrival gate by a Fernwood Cove Staff member and will be transported to camp in one of our vans.
Please have your daughter(s) wear a Fernwood Cove shirt/fleece to make her easily identifiable by our Staff and new Campers and their families.
Keep in mind the following commute times to accommodate your daughter’s timely arrival at camp:
➢ Boston Logan to Fernwood Cove = 3 + hours.
➢ Portland, Maine to Fernwood Cove = 1 hour.
➢ If you are dropping your child off at Boston Logan, please have her at Terminal B Arrivals (lower level), between doors B102 & B103 (near the elevator) no later than 12:00 noon.
When booking your daughter’s flight please ask the airline to note in her record, she will be met at the gate of her final destination by a Fernwood Cove Staff member with a letter from the Director, Jim Gill. This is VERY IMPORTANT! By adding this line to your daughter’s record, it ensures our Staff will be able to attain a gate pass to meet your daughter.
The airline will also insist on knowing who is meeting your daughter, tell them Jim Gill 207-583-2381. We will email you updated information 3 to 5 days prior to your daughter’s departure, please relay the information to the airline.
Unaccompanied Minor and Airline Assist:
If you choose to have your daughter fly as an unaccompanied minor, please note airlines have varying policies on who qualifies as an unaccompanied minor. If the airline you are using says your daughter is too old to qualify as an unaccompanied minor; 1st try speaking with a manager to resolve the issue; 2nd ask about “Airline Assist”. All airlines have airline assist, where an airline/airport employee will escort your daughter from the plane to connecting flights. There is usually no charge for airline assist.
For our overseas and West Coast families or children traveling more than 3 hours by plane:
Please plan to have your daughter travel to camp one day early. Her flight should arrive into Boston Logan Airport between 1:00 pm. and 3:00 pm. or Portland Jetport between 10:00 am and 5:00 pm. She will then be met at the gate by a Fernwood Cove Staff member and transported to camp in one of our vans. This policy assists Campers traveling across time zones who may experience jet-lag or extreme weariness.
If you have questions, please don’t hesitate to call the office. After you book a flight, submit the online Travel Form through your Parent Account. While this may seem redundant – by submitting the Travel Form, it verifies to us, your understanding of the date/time of your daughter’s departure.
If you are picking your daughter up at camp on Departure Day, we will provide you a link which will allow you to book a specific time to arrive and take her with you. We will have her ready to go at the time you chose and ask that you please stay in your vehicle on arrival. As you depart, we will provide you a “rest stop” (if needed) in order to use the bathroom.
If your daughter needs alternative means of transport home, we offer a camp van/bus to Boston Suburbs, Logan Airport, Portland, Maine Jetport, Fairfield, CT, Port Chester, NY and Lincoln Center, NY.
Campers who are flying home (without parents) are transported to the airport by Fernwood Cove Staff members. Upon arrival at the airport, staff members supervise Campers at all times, and will remain at the gate until the plane takes off and is en-route. Staff members will stay at the gate until they confirm the Camper’s plane has left the ground.
Release of Campers
Campers are not released to anyone other than a legal parent or guardian without prior permission. Permission must be given by a legal guardian, specifying who the Camper is to be released to and for what reason (i.e. departing camp on Closing Day). Permission is preferred in writing, through email, but is accepted by telephone with confirmation by members of the Administrative Staff.
BUS/VAN ONE-WAY ROUNDTRIP
Port Chester – New York $150 $250
Lincoln Center – NYC $150 $250
Fairfield – Connecticut $150 $250
Lexington – Boston Suburbs $125 $200
Boston Logan Airport $125 $200
Portland Jetport Free Arrival $50 DEPARTURE
Please make sure to complete the travel form online by May 1st. This is important information for us when reserving busses and vans. If you have any questions, please call us or email us at email@example.com during the off season or firstname.lastname@example.org while camp is in session.